Mileage Reporting & Compliance Policy
Effective Date: July 5, 2025
Applies To: All Ritugo drivers, fleet managers, and administrative personnel involved in vehicle operations on the Ritugo platform in Utah and across any interstate routes where Ritugo operates.
1. Purpose
This policy establishes Ritugo’s commitment to accurate, transparent, and legally compliant reporting of operational mileage, driver activity, and ride-related revenue. It supports compliance with applicable federal and Utah state regulations, including Internal Revenue Service (IRS) recordkeeping guidance and transportation oversight requirements.
2. Scope
This policy applies to:
All Ritugo drivers using personal or company-authorized vehicles
Fleet management and operations personnel
Administrative staff responsible for reporting, auditing, or compliance
3. Reporting Requirements
3.1 Monthly Mileage & Operational Records
Ritugo maintains monthly records that may include:
Total miles driven per vehicle
Number of active drivers
Total rides completed
Average ride distance
Geographic distribution of rides
Revenue generated per vehicle and driver
These records are compiled for operational oversight, regulatory compliance, and financial reporting purposes.
4. IRS Mileage Reimbursement Standards
Where applicable, Ritugo follows IRS standard mileage reimbursement guidance for business use of personal vehicles.
2025 IRS Standard Mileage Rate: $0.70 per mile
Drivers seeking reimbursement must maintain accurate mileage documentation and submit records in accordance with Ritugo procedures.
5. Record Retention & Audit
Mileage and operational records are retained for a minimum of seven (7) years
Records may be audited by Ritugo or by federal or state authorities
Ritugo will cooperate with lawful audit requests and provide documentation promptly
6. Compliance & Enforcement
Drivers and fleet personnel are responsible for complying with this policy. Non-compliance may result in:
Suspension or termination of platform access
Disciplinary action
Loss of reimbursement eligibility
7. Policy Review
This policy is reviewed at least annually and updated as necessary to reflect changes in tax law, regulatory requirements, or operational practices.